Stoddert Elementary

Extended Day Program

Due to the unprecedented number of currently enrolled Extended Day Program students re-registering for the upcoming year access to the 2015-2016 Parent Registration Form is not available. PLEASE GO DIRECTLY TO THE 2015-2016 WAIT LIST FORM   to sign up for any openings in the program that become available. Space in the program is offered on a first come, first serve basis.

Click here to access the 2015-2016 Online Wait List form for requesting enrollment in the Stoddert Extended Day Program.

The program can accommodate 150 students per day in after care and 70 students in before care. There will be a wait list should requests for enrollment exceed the number of spaces available.

For questions or additional information, please email Mia Perna at mbsperna@gmail.com.

Welcome to a fun filled year at the Benjamin Stoddert Elementary School’s Extended Day Program!

The Extended Day Program (EDP) offers before and after school childcare throughout the school year to Stoddert students in grades pre-K through 5. The before care program operates from 7:30 – 8:45 am; the after care program operates from 3:15 – 6:00 pm. After care is also provided from 12:15 – 6:00 pm on District of Columbia School (DCPS) half days (with the exception of the last day of school when there is no after care).

For the 2015-2016 school year, before and after care is available to children in grades K-5 starting on the first day of school on Monday, August 24, 2015. Children in pre-Kindergarten may start to attend before and after care on the first full day that they begin school.

The EDP maintains a financial, administrative and collaborative decision-making relationship with the Stoddert PTO. This program is a tax-exempt business (EIN #52-1195083) that is not supplemented by DCPS, but is funded by parental payments. In order to participate in the EDP all families must pay their 2015-2016 PTO dues.

The following provides pertinent information about the program’s rules, policies and procedures, and serves as a parent/guardian handbook.

Objective

The objective of the EDP is to provide safe, caring, and relaxed play-based childcare.

The primary focus is on outdoor play (weather permitting), although a variety of enrichment classes are offered so that your child can develop and explore other interests as well (additional fees may apply).

The school cafeteria serves as the “hub” of the EDP. It is where the children meet for before care and after care, have snack, go to and come from classes or outside play, and are picked up and signed out by parents or caregivers at the end of the day. The program can accommodate 70 students in before care and 150 students per day in after care. A healthy snack is provided each afternoon. On days that the weather requires that the children stay indoors, they will be given a choice of playing games in the cafeteria, watching a movie in the library, or playing in the gym (if it is available). The use of hand-held electronic devices and/or cell phones is not permitted during before or after care.

Staff

The Director of the program and the staff are chosen first and foremost for their dedication to children and their desire to create a safe, nurturing, respectful and fun environment for the children under their care. All EDP staff who are not Stoddert teachers have been processed and fingerprinted through the DCPS Central Office. Many of the staff are the parents of Stoddert alumni or current students, Stoddert alumni themselves, and/or teachers in the school and, therefore, have a real stake in seeing that the program is a success.

Security and Safety

Our first priority is that your child be safe and secure while attending before and/or after care. For this reason, the following security measures have been implemented:

  • Each child must be picked up and signed out of after care by an authorized person. Only persons named on your child’s registration form can pick up and sign out your child without additional notice.
  • If alternative arrangements for pick up have been or need to be made, the Director or a member of the staff must be informed in person, in writing or email, or by phone with the name of the person who is authorized to pick up your child prior to pick up. No child will be released to a person who does not satisfy conditions 1 or 2!
  • Children attending the program may not leave the Stoddert school grounds for classes, team practice, or for other reasons without an email or a permission note with your signature.
  • Please notify the Director if your child will not be attending before or after care on any given day.
  • Correct contact information is essential in the event of an emergency! Please provide the Director with any changes to contact information throughout the school year.

Enrollment Options and Procedure

The EDP offers:

  • Full-time before school childcare from 7:30 – 8:45 am (please note that an adult must escort any child attending before care into the school building and sign in the child with a staff member).
  • Full-time after school childcare from 3:15 – 6:00 pm.
  • Part-time after school childcare 2 days per week.
  • Drop-in childcare services are not available for after care. Availability of drop-in before care for the 2015-2016 school year has yet to be determined.
  • No child can begin attending before or after care until all required paperwork has been received and processed.
  • No EDP registration form for the coming school year will be accepted or processed until any outstanding balance owed to the program has been paid in full.

Requests for enrollment in after care or changes from part-time to full-time status must be made by submitting a “2015-2016 Extended Day Program: Waiting List” form.

Click here to access the 2015-2016 Request for Change in Enrollment Status form.

Note: All forms are provided as Google documents. If you have any trouble with the links above, make certain that your browser is not blocking cookies from Google Docs.

Days of Operation, School Closings, and Early Dismissal

  • The EDP operates Monday through Friday on all days that students attend classes throughout the 10-month school year.
  • On half days, the after care program runs from early dismissal at 12:15 pm to the usual 6:00 pm. There is an additional fee charged per child for any child attending after care for any amount of time on half days.
  • There is no before or after care on any days that DCPS is closed.
  • There is no after care if DCPS orders early school closing for any reason during the day (e.g. snowstorms).
  • There is no before care if DCPS calls for a late opening (after care, however, should operate as usual).

Fees and Payment Options

  • Billing for the EDP is done on a prospective basis, with the first day of each billing cycle beginning on the first day of each month for the duration of the school year.
  • Payment is due no later than the 5th day of the month during which childcare services are provided.
  • The fee for before care is $65.00 per month per child.
  • The fee for after care is $160.00 per month per child.
  • The fee for part-time after care is $80.00 per month per child.
  • Payment can be made by cash, check, or credit card.
  • All families must pay their 2015-2016 PTO dues in order to participate in the EDP. Payment of dues can be made in one lump sum or can be divided into equal payments that are added to the monthly EDP billing statement throughout the 10 months school year.
  • Families enrolled in the Free and Reduced Meal (FARM) program are entitled to a reduction in childcare fees and PTO dues. Please speak with the Director about the documents needed to qualify for a reduction in fees and PTO dues.
  • There is a $1.00 per minute late fee charged for any child picked up after 6:00 pm. The late fee must be paid, in cash, at the time of pick up.
  • A $25.00 late fee is assessed against all account balances after the 5th of the month.
  • Requests for a change in enrollment status or withdrawal from the program must be made by submitting a “Request for Change in Enrollment Status” form no later than the 25th day of the month prior to the month when the change in enrollment status is requested to become effective.
  • There will be no refunds or pro-rata reduction in fees for the month when a request for a change in enrollment status becomes effective if the “Request for Change in Enrollment Status” form is submitted after the 25th day of the previous month (a refund or pro-rata reduction may be possible, at the discretion of the Director).
  • Change in enrollment from part to full-time after care is made at the discretion of the Director subject to availability of space.
  • Participation in the EDP may be suspended if monthly fees are not paid in a timely manner. If you are having difficulties paying your fees, please contact the Director as soon as possible.

Click here to access the 2015-2016 Payment Method Update form if you want to change your payment method or need to update your credit card.

Discipline

The program’s goal is to create an environment where the children and staff feel safe, protected and respected. In order to foster an appreciation of their rights as well as the rights of others, the following rules will be followed:

  • Follow all school rules. Because we use school facilities we must continue to follow the same rules after school hours.
  • Follow directions given by staff.
  • Respect the rights, privacy, personal space and possessions of others.
  • Stay in assigned areas under the supervision of EDP staff or any other adult working with the program.
  • Show respect for all property and equipment.
  • Use appropriate language.
  • Use the restrooms appropriately.
  • No sharing or throwing food, clean up space after eating snack and throw away trash.
  • Do not throw rocks or other harmful objects.
  • No fighting or bullying.

For violation of rules, the EDP staff or director will communicate with the child/ren involved to discuss the violation and try to find a resolution. A parent/guardian will be notified about serious and/or repeated misbehavior and a mandatory conference will be arranged to discuss the issue. Repeated violation of the rules may result in a child being suspended or no longer allowed to participate in the program. Behavior that endangers the health or safety of any child or adult may result in immediate suspension and/or termination from participation in the program. Our main goal is to maintain a safe and harmonious environment.

Dress

Children not enrolled in enrichment classes go outside to play on the playground (weather permitting), during before care from 8:15-8:45 am; and during after care from 3:30-4:15 PM and again from 4:45-5:50 PM (snack is given in the cafeteria from 4:15-4:45 PM).

You must provide your child with appropriate clothing to be able to go outside and play during those times.

  • Please notify the Director if your child is unable to go outside to play on any given day due to a recent illness.
  • All clothing, backpacks, lunch boxes, etc. should be labeled with your child’s name.
  • Items left in the cafeteria at the end of the day will be placed in the lost and found box located in the school lobby.

Health Safety

The majority of the EDP staff has been trained in CPR and basic first aid. No EDP staff person may administer medication to any child in the program. If your child must have medication on hand to treat a serious illness or condition (i.e. asthma, life threatening allergy) please contact the director.

In the event of a serious injury or illness a parent/guardian will be notified. If the parents/guardians cannot be reached immediately, the emergency contact numbers on the emergency contact form will be called.

If an emergency requires immediate medical attention 911 will be called.

If your child has been home due to illness, he/she should be feeling well and fever free for a minimum of 24 hours before returning to the EDP.

A child who requires treatment with antibiotics for an infectious illness must have taken the antibiotic for at least 24 hours before returning to the EDP. 

Toys from Home

Toys get lost or broken and for this reason we ask that your child does not bring toys from home. The EDP will not be responsible for lost, broken, or missing toys. The use of hand-held electronic devices and/or cell phones is not permitted during before or after care.

Communication with Staff

Please do not hesitate to share any concerns that you or your child may have; suggestions for ideas about how we can improve the program; and/or any information that you think would help us provide the best and most supportive care for your child. Each child’s wellbeing is our top priority, and the program staff is dedicated to keeping your children happy and safe.

Contact Information

If you have any questions or for additional information, please contact:

Mia Perna, Director
Stoddert Extended Day Program
4001 Calvert Street, NW
Washington, DC  20007
mbsperna@gmail.com
202-255-7701

Extended Day Forms 

  • 2015-2016 Extended Day Program: Online Parent Registration Form
  • 2015-2016 Extended Day Program: Payment Method Update Form
  • 2015-2016 Extended Day Program: Request For Change In Enrollment Status Form
  • 2015-2016 Extended Day Program: Waiting List Form